Finance and accounting automation with AI
Invoices, reconciliations, collections and closings: Workix automates finance processes across your ERP, the tax authority and your banks.
Use cases
What Workix automates in Finance
Start with one and add the rest on the same platform, with the same data.
01
Invoice reconciliation
Reads PDF and XML invoices, reconciles them against purchase orders and schedules payments.
How it works
- 1Receive invoices and extract their data.
- 2Check fields, duplicates and order relationships.
- 3Record in accounting after approval.
What your team gets
Invoices with supporting documents and recorded checks.
Email · F-88213
ExampleSupplier
Sending October's invoice.
Workix
Matches OC-5602, except for $1,200.
02
Bank and tax reconciliations
Matches bank movements, your ERP and the tax authority's records, and alerts you whenever something does not add up.
How it works
- 1Gather transactions and receipts for the period.
- 2Apply matching criteria defined by accounting.
- 3Send discrepancies to owners with supporting documents.
What your team gets
Matches and exceptions ready for review.
Reconciliation · October
ExampleWorkix
312 movements reconciled. 3 without a tax invoice.
03
Collections
Follows up on outstanding invoices with reminders before and after the due date, and records every promise to pay.
How it works
- 1Link due dates to billing contacts.
- 2Send reminders and record payment commitments.
- 3Escalate overdue balances and update status on receipt.
What your team gets
Every account has a next collections step.
WhatsApp · Collections
ExampleWorkix
Your invoice F-1290 is due on Friday.
Customer
I'll pay it on Thursday.
04
Month-end close and reports
Gathers data from every system and builds the financial reports with no manual entry.
How it works
- 1Gather data from the period’s sources.
- 2Request outstanding items from each owner.
- 3Prepare reports with discrepancies and evidence for review.
What your team gets
A close with identified pending items and sources.
Close · October
ExampleWorkix
Financial statements ready for review.
05
Expenses and reimbursements
Receives receipts over WhatsApp, checks the expense policy and prepares the reimbursement for approval.
How it works
- 1Request receipts and the purpose of each expense.
- 2Check policies and limits by expense category.
- 3Route for approval and record the outcome.
What your team gets
Documented expenses before reimbursement.
WhatsApp · Expenses
ExampleEmployee
Here's the receipt for the client lunch.
Workix
Within policy. Sent for approval.
Book a free demo
Tell us which process takes up most of your time. We'll show you how it would run in Workix, with your rules and your tools.
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